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Industrial Strength
Payroll
Finally, there is easy-to-use payroll software packed full
of the powerful features you want and need. Industrial Strength Payroll
is a live and after-the-fact multi‑state, multi-year payroll processing
system. This proven software quickly and accurately manages your daily,
weekly, biweekly, semimonthly and monthly payrolls for up to 998 companies,
each with a maximum of 5,000 employees. Plus, with Industrial Strength
Payroll, you can process each company in up to three states
simultaneously and each employee can have taxes withheld for any two of those
states, or have a separate SUTA state.
Moreover, Industrial Strength Payroll handles
nonemployee compensation of recipients who use Social Security Numbers, or
FEINs and 3rd parties such as courts.
Industrial Strength Payroll is a multi-year
processor. Gone are the days of rushing to complete your W-2s before the
first payroll of a new year. With Industrial Strength Payroll, you can
start the new year before you process your W-2s.
Who needs the power of Industrial Strength Payroll?
Industrial Strength Payroll has all the features,
speed and accuracy required by accounting firms, professional payroll
processors and others who want the very best in payroll processing software.
Read on and see why Industrial Strength Payroll is simply the best
value for your money.
Please click on these links to
learn more about how Industrial Strength Payroll can help you to
handle your payroll.
Import data from other Payroll and
Accounting software
Any time is a good time to start using Industrial
Strength Payroll. Thanks to its handy Import feature, you can read in
employee information from any software that can export to Excel® or any
program that produces tab-delimited, comma-delimited, or fixed-record-length
flat files. This includes such programs as QuickBooks® Payroll, Peachtree® or
Microsoft Money®.
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Profitable after-the-fact
payroll
Many payroll software packages treat after-the-fact as an afterthought.
This is not true of Industrial Strength Payroll. We specifically
designed our after-the-fact for the rapid recording of payroll information
prepared by others.
Formulated for the ultimate in speed, this method allows
you to record only the minimum identification information for an employee.
Plus, for increased accuracy, it recomputes FICA, Medicare and State
Disability. If the computed values don’t agree with those entered, the
software will pause and offer to correct. Recording after-the-fact is quick,
easy and profitable.
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Multiple pay frequencies
Industrial Strength Payroll supports multiple pay
frequencies. Each employee can be paid daily, weekly, biweekly, semimonthly
or monthly.
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Process your live payroll quickly
There are three quick ways for you to process your live
payroll.
Pay Automatically is the fastest way to prepare
your payroll. This method allows you to pay salaried, hourly or both classes
of employees without operator input. Employees receive one standard pay as
defined in their file. The process is completely automatic and hands-off
until it is time to print the checks.
Import allows you to import time information from
an ASCII file. The import file can be comma-delimited, tab-delimited or fixed
length format. It reads a numeric ID and up to eight time fields in hours.fraction or hours:minutes format. The fields can be anywhere in the
file. So you can read the output from many time clocks, spreadsheets, etc.
For those payrolls that are anything but standard, Industrial
Strength Payroll offers you Time Entry. Time Entry pays any
active employee in whatever order you choose. You select them by Name, by Pay
ID or by a unique number assigned by the computer. Time Entry accepts
nonemployee compensation, reported tips and nonstandard earnings. It computes
all taxes and automatic voluntary deductions. You can change the taxes and
any of the twelve voluntary deductions, including deferred compensation. To
save time, you can record employee hours as hours and minutes. Time Entry
can access the ten income fields and automatically previews a check before
you post it.
Industrial Strength Payroll’s Time Entry also
allows for expense reimbursement simply by entering negative values in any of
the twelve deduction fields. Recurring reimbursements can be stored in the
employee’s file.
And, any available deduction can be set up with a balance
that decreases as deductions are done. These declining balance deductions are
useful for employees paying back loans, for example.
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Choose from five remittance methods
Industrial Strength Payroll has five remittance methods
with check-writing payroll: a check with a preprinted top stub, a check with
a blank top stub, a Quicken®-type format with a check on top, vouchers and
Direct Deposit. All of these checks are readily available from Phoenix Phive.
Checks may be printed on a different printer than the one
you use for reports.
There is also, for greater convenience and savings, an
optional, extra-cost MICR Encoder that creates checks on blank check
stock.
Messages can be put on the check stub as can the FEIN, a
requirement for certain agricultural employers. Users with laser printers can
specify one or two stubs. Checks and vouchers provide current and year to
date payroll information.
There is even a separate field for the Payee Name on the
check. This allows you to format names the way people like them and to save
them in the proper Social Security format.
For example, an employee who is known to the bank as
‘Prince’ might have a Social Security Card showing his name as ‘George
MacDonald Smith’.
This field also makes it easy to format 3rd party checks.
In addition, Industrial Strength Payroll supports
Direct Deposit.
With Industrial Strength Payroll you can direct
deposit into two bank accounts per employee. Plus, you can deposit two
different ways: through your bank using additional software from your bank
and ACH formatted files, or through National Payment Corporation.
National Payment is a third party corporation specializing
in electronic funds transfer services. They work with virtually every
financial institution in the United States.
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Easy error correcting
Industrial Strength Payroll has several ways to
change payroll data. You can reverse a posting in the current job with the
push of a single key. Or, you can use the Cancel Check function to
remove part or all of an employee’s payroll. Plus, you can move money between
fields with the Adjust function.
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Multiple year processing
Industrial Strength Payroll helps reduce year end
stress with multiple year processing. This innovative feature lets you record
payroll information for a new year before you have closed the old. This means
you can confidently produce payroll for the new year before you process your
W-2s.
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Multiple client
capabilities
Industrial Strength Payroll manages up to 998
separate payrolls or clients. Each client can have hourly, salaried, 1099
employees and 3rd parties. Employees can have different pay frequencies.
Industrial Strength Payroll can consolidate several
clients for reporting purposes.
With Industrial Strength Payroll’s built-in company
management facilities, installing a new client is quick and easy. Just assign
a three-digit number identifying the client to you and the system, then enter
the vital statistics.
If you are a CPA firm or professional payroll processor, Industrial
Strength Payroll can help you manage your clients and their payrolls. One
way is by producing client lists, labels, address books, reference lists and
by printing payroll input sheets.
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Multi and multiple state
capabilities
Each client can operate in up to three states
simultaneously. Each employee can have taxes withheld from any two of those
states concurrently.
This feature is useful if your company operates in more
than one state and you want consolidated reporting, or if you are in a border
situation, where you need to have taxes withheld from one state and
unemployment insurance accrued for another.
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Extensive error checking
Industrial Strength Payroll compares Social
Security numbers with the SSA’s published prefixes. It questions any number
that could not have been issued. This feature may help to avoid fines and
penalties that you might incur by filing W-2s and 1099s with incorrect SSNs.
ITINs are also checked.
Yet another error checking routine recomputes FICA,
Medicare and DI when recording after-the-fact payroll.
To help ensure accurate input and to avoid skipping an
employee, Industrial Strength Payroll provides optional hash totals.
You can create hash totals using the Pay ID, the last four digits of the
employee’s Social Security Number, regular hours, or all three at once. Gross
pay is used instead of hours in after-the-fact.
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Convenience features
Industrial Strength Payroll has many helpful and
timesaving features. For instance, you can print client data on labels,
multi-line master lists and single line reference lists.
Another timesaving feature allows you to enter time as
hours and minutes in addition to hours and fractions of hours. This saves
time spent converting hours to a decimal and can improve accuracy as well.
Industrial Strength Payroll also allows you to
relabel eight of the income and all of the twelve deduction fields. So you
can use labels most meaningful to you and your employees. Industrial
Strength Payroll also skips over blank labels saving you time and
keystrokes.
With Industrial Strength Payroll you can also
interrupt a payroll session. When you resume your payroll processing, the
program offers to place you where you left off.
Industrial Strength Payroll has an unposting
feature that lets you reverse entries posted during the current session. This
enables you to easily correct any current data.
Another convenience is the ability to set the rates at
which vacation and sick time accrue for each employee. Plus, there is a third
rate called Comp Time which can be accrued.
State-mandated sick leave is accommodated whenever
necessary.
All of these rates can be accrued on an hourly or annual
basis. Each person can have a different accrual rate for all values.
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Enhanced access control
You can choose to force users of Industrial Strength
Payroll to log onto the program. The Administrator grants each user the
right to access different parts of the program.
You can further restrict access to the Firm’s payroll.
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3rd Party Payments
Industrial Strength Payroll is able to produce
checks for 3rd parties such as Lien holders, Courts and tax authorities.
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Handy input sheets
Industrial Strength Payroll features a payroll
input sheet. This useful recording sheet lists employees alphabetically with
room to record time worked, tips and deductions. The employee’s rate of pay
can be added if you wish. These sheets speed input, improve accuracy and ease
communication with your client.
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Current tax tables
When you buy Industrial Strength Payroll, you
receive the current tax tables for all 50 states, the District of Columbia,
New York City, Guam and Saipan. You also receive any tax updates issued by
the Federal and the state you choose from the time of your purchase to the
following November 30. After this time, when the tax rates change, you can
use the maintenance function to change them as needed. It is a quick and easy
procedure. However, if you prefer not to do this maintenance yourself, you
can subscribe to our convenient Tax Table Service.
Industrial Strength Payroll easily accommodates
city taxes. New York City’s are built-in. You can
store flat rate taxes for other cities in the appropriate employee’s file.
Each employee may have two city/local tax rates. It also computes Head taxes.
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Useful reports and work
sheets
Industrial Strength Payroll has many helpful accounting
and management reports. They include monthly and quarterly federal, state and
local tax work sheets; Federal Forms 940, 941, Schedule B Form 941 and 943, a
New Hire Report, as well as state tax and unemployment reports and
deduction reports.
To prepare your 941s, just select 941 and the desired
quarter from the menu. The screen shows an image of the 941 the way it will
print. You can make any changes you like. Then, simply enter the total of
your deposits, click Print and Industrial Strength Payroll will create
your 941s on your laser printer or print them on preprinted 941 forms. It
will also print Schedule B for semi-weekly depositors.
Industrial Strength Payroll also prints out a
summary worksheet showing 941, State and Local information. This is useful
for EFTPS deposits.
Management reports include an Earnings Report, a Sick
and Vacation Report, an Employee History Report and a unique Company
Employment Profile Report.
Most reports can be viewed as well as printed. Many printed
reports can be printed in either Portrait or Landscape format.
The New Hire Report is intended to handle reporting
of new hires to the states.
The Earnings Report lists all your employees and
their earnings over the period you choose. Arranged in order of Job Class, it
is useful when discussing and reviewing your Workers Compensation Policy.
The Sick and Vacation Report produces a list of
sick and vacation hours paid and accrued. You use it to track time lost due
to illness and to plan for or accrue vacations and vacation pay.
The Employee History Report lets you view or print
all transactions into an employee’s payroll over any given period. You define
the period. When displayed on the screen, the information is presented in
Gross-to-Net format. You learn the details by clicking on the transaction
that interests you. Printed reports can be in either Gross-to-Net or detailed
formats.
The Company Employment Profile is a two-page report
that helps you comply with antidiscrimination statutes. The Employment by
Job Category report is a facsimile of EEOC Form EEO-1. The Employment
by Age report analyses your workforce by gender, ethnic background and
age using the same EEO-1 format.
Both reports help you to comply with antidiscrimination
and equal employment statutes.
Accounting reports include Federal, State
and Local Tax Reports and the Deduction Reports. All reports
are available for any month or any quarter at any time.
The Federal Tax Report shows the Gross Pay,
deferred compensation, FIT withheld, FICA wages, reported tips and withheld,
Medicare wages and withheld, FUTA wages and liability, and Cafeteria Plan
deductions. If fringe benefits are available, details of Dependent Care, Life
Insurance and Subchapter ‘S’ medical premiums are shown as well. The report
is detailed by employee in alphabetical order by last name. Backup
withholding, Advance EIC payments and 1099 compensation totals appear with
the report totals.
The State Tax Report shows the Gross Pay for the
state, state taxable wages and withholdings, SUTA wages and tax, and
disability wages and withholdings. It is arranged by employee last name and
shows excess wages. Reports for a quarter also show the number of employees
per month. A separate State Tax Report prints for each state.
The Local Tax Report shows the wages and
withholdings by employee. A separate report prints for each city or locality.
The Deduction Report shows the wages and deductions
by employee. A separate report prints for each deduction label. Washington
L&I shows hours instead of wages.
The Tax Summary Report is a summary of all the
other reports. It prints a 941 work sheet, FUTA, State and Local Withholding,
SUTA and DI in a one-page format. It can be viewed or printed.
This report can be printed in the form of a letter from
you to your client or in EFTPS format. The report is available for the
current period, any month or any quarter.
This report is to be used with the free EFTPS software
available from the IRS for sending tax deposits. It computes Verification
Codes, stores PINs and prints in correct order for input.
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Federal Forms 940, 941 and
943
Industrial Strength Payroll comes complete with the
necessary tools to create fileable Forms 941 and Schedule A (Form 941) using
your laser printer. It prints Federal Forms 940, Schedule A (Form 940), and
943 on preprinted forms. You can also create these forms using a laser printer
and our optional, extra-cost computer-generated
images.
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State wage and tax reports
Industrial Strength Payroll produces state Wage and
Tax reports and listings on a Quarterly and Monthly basis.
You also receive generic wage reporting formats. These are
used whenever the current proper state form is not installed. You can change
the way that data is formatted on these reports so as to more closely
approximate the continuation sheet for your state.
State quarterly wage formats that are available now
include Arizona, California, Michigan, New Jersey, New York, North Carolina, and
Ohio. Increasingly, states are insisting on efiled reports so many of these
images are file copies only.
Fileable images
are available for all supported states that accept such output. For
those that insist on a specific color, such as Ohio, the computer-generated images produce
file copies.
A full line of preprinted paper forms is available from
Phoenix Phive.
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Electronic state wage
reports
Industrial Strength Payroll has a convenient
feature that allows you to create ASCII-coded wage reports. Many states now
have sophisticated web-based import routines. This feature of Industrial
Strength Payroll lets you create a file that can be used to upload wage
data. This is a generic format and is not guaranteed to work with all
states. Please contact Customer Service to purchase extra-cost wage
reporting modules, available for many states.
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Payroll registers
Industrial Strength Payroll’s payroll register
reports are comprehensive planning, reporting and auditing tools. They are
available for the current period, any month, any quarter and the year to
date. They can provide full detail for audit purposes or Gross-to-Net only
for management information. They can show each employee or department
summaries. You can sort the reports by Pay ID, Last Name or record number.
They may include regular employees, nonemployees or both categories.
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Department reporting
Industrial Strength Payroll supports up to twenty
departments. Each has an eight-character identification and a nineteen-character
description. Each employee can be attached to a single department.
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Forms W-2, W-2SS, W-3 and W-3SS
Industrial Strength Payroll can produce W-2s and
W-3s on a variety of preprinted forms, and electronically.
SSA-approved computer-generated images of all copies of
Form W-2 and W-3 are available.
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W-2 Editor
Industrial Strength Payroll has a feature that allows
you to change W-2s just prior to printing. It can be used to produce multiple
W-2s for an employee, divide earnings among more than two localities and
manually change any box on the W-2.
It can also be used as a ‘Form Filler’ for clients whose
payroll you do not process.
Edited W-2 files cannot be filed electronically.
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Easy 1099 accruals
Industrial Strength
Payroll supports recording and payment of Rents, Royalties, Nonemployee
Compensation, Other Income, and Attorney's fees on Form 1099-MISC. This
support is for both paper and electronic filing.
This allows you to pay commissioned agents and contractors
from your payroll system. Furthermore, Industrial Strength Payroll
will automatically compute backup withholding when the TIN is unknown.
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Simple electronic filing
You can save time and meet SSA and IRS requirements using Industrial
Strength Payroll’s built-in electronic filer. It produces Federal level
files for W-2s and 1099-MISCs. Filing electronically is much faster, less
costly and more convenient than paper filing. It can save you hours. Annual
and Quarterly State level efiling for many states is available at extra cost.
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Supported printers
Industrial Strength Payroll is optimized to work
with sheet-fed (laser or ink-jet) printers. Hewlett-Packard LaserJet® printers
are recommended.
Dot-matrix printers are not supported.
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Multiple printer support
Industrial Strength Payroll supports two concurrent
printers. One is designated a system printer that receives all output except
checks. The other receives output for checks. W-2s and 1099s can be sent to
either printer.
The check printer can be the same as the system printer.
Each printer has two font faces and sizes of your choosing.
Printers can be located anywhere, even e-mail, fax, HTML
or any printer device installed on your computer.
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Special features for
restaurants
Industrial Strength Payroll automatically provides
tips deemed wages information for reported tips. It supports directly and
indirectly tipped employees. Meal reimbursements and charge tip payments are
handled as negative deductions.
Industrial Strength Payroll can optionally force
payment of minimum wage to directly tipped employees. Whenever the hourly
rate that results from dividing the sum of wages and allowable amount of
reported tips by hours worked is less than required, extra wages are added
automatically.
You can also tell Industrial Strength Payroll to
automatically adjust Federal and State withholdings whenever there is not
enough money to pay them.
It prints a substitute Form 4070 – Employee’s Report of
Tips to Employer.
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Free support
Industrial Strength Payroll comes with two hours of
support during the first six months of ownership. Support after this is
available at a modest cost. Just call 480.483.0991 between the hours of 8:00
a.m. and 4:00 p.m. MST.
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Money back guarantee
Industrial Strength Payroll has a 30-day money back
guarantee. If you decide to return Industrial Strength Payroll, just
call us and we will deactivate it and we will issue you a check for the
amount you paid or credit your charge card.
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The Annual Maintenance
Service
We constantly improve and update Industrial Strength
Payroll. We add new features and modify government forms to suit the
changing laws. As a new purchaser, you receive by download all updates issued
from the time of your purchase to the following November 30. After this time,
subscribing to our Annual Maintenance Service means you will continue
to receive all these changes on a timely basis. (This service includes the
941 images plus changes to
any included forms. However, it does not include tax table changes.
Please see Tax Table Service.)
When you subscribe to the Annual Maintenance Service,
you are able to download the latest release of Industrial Strength Payroll.
You will also receive a notice for every new release from the day you
subscribe until the following November 30. So you can be confident that every
new change in government forms will be there when you need it.
Annual Maintenance is
required if you want to continue to print any government forms such as the
941 or W-2. It is not required to do checks.
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Tax Table Service
When you buy Industrial Strength Payroll, you
receive the current tax tables for all 50 states, the District of Columbia,
New York City, Guam and Saipan. You also receive any tax updates issued by
the Federal and the state you choose from the time of your purchase to the
following November 30. After this time, when the tax rates change, you can
use the maintenance function to change them as needed. It is a quick and easy
procedure. However, if you prefer not to do this maintenance yourself, you
can subscribe to our convenient Tax Table Service. (This service does not
include unrelated program changes. Please see Annual Maintenance Service,
described above.)
The Tax Table Service carefully monitors the tax
authorities. It then provides you, on a timely basis, with new tax tables by
download whenever your Federal taxes, FICA, Medicare, state tax or state
disability are affected. The Tax Table Service includes changes for
the Federal and a single state. Additional state coverage, if you need it, is
also available. (The Tax Table Service considers New York City a
state.)
The Tax Table Service covers your tax changes from
the day you subscribe until the following November 30.
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Computer-generated Forms
The most convenient and attractive way to produce
government reports is to have your printer make the entire form.
Industrial Strength Payroll comes complete with the
current images of Forms 941, 941-SS, and 944.
Licenses for all other supported images are available at
extra cost. Each form changes every year.
Industrial Strength Payroll automatically uses the
image to generate all the graphics of the form.
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Software
Requirements
Operating Systems: Microsoft Windows® 10,
Windows 7, Windows 8.1
Architecture:
Both 32-bit and 64-bit
Memory: Nothing extra required.
Hard disk: 20MB for program files. Add 2M per
Client/Company
Browser: Microsoft Internet Explorer, version 9 or
later. Latest version recommended.
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